Portfolio Actions

overview portfolio actions helps you efficiently manage and rebalance existing client portfolios use this feature to process portfolio changes, manage deposits and withdrawals, and generate transaction lists for execution who should use this advisors managing existing client portfolios with account data synchronized to the platform prefer video? watch our video tutorials towards the end to see the feature in action what you can do assign client accounts and holdings to goals for rebalancing map holdings to asset classes for accurate portfolio display assign external holdings to asset classes to reflect true allocation create placeholder accounts add withdrawals and transfers calculate transaction lists for execution before you start requirements account data must be integrated and synchronized to the platform client holdings information must be populated important to know goal assignment determines rebalancing when you assign a position (fund or cash) to a goal, you're telling the system this holding can be rebalanced according to the goal's target allocation target portfolio the portfolio created on the advisory page is always the target allocation per goal account value calculation the combination of account value assigned to a goal, plus deposits and minus withdrawals, determines the target account value for transaction calculations preferred account types each instrument can be mapped to preferred account types if the client lacks suitable accounts, create placeholder accounts placeholder accounts accounts created in the platform are placeholders for workflow purposes, not actual account creation real accounts are created in separate systems, though these placeholders can trigger that process withdrawal restrictions withdrawals are only allowed if the assigned account has available funds value column the value column in the custom portfolio mode always determines that target portfolio of which you are seeking to rebalance to understanding actions 🎥 watch assigning actions to accounts ( 4 min ) the actions you select at account or position level affect how the system calculates transactions here are the available actions and their impact assign to an existing goal assigns the account or position value to an existing goal, making it subject to rebalancing according to that goal's target portfolio allocation when to use when you want the holding to be rebalanced as part of the goal's investment strategy assign to new goal creates a new goal and assigns the account or position to it like "assign to an existing goal," this makes the value subject to rebalancing according to the new goal's portfolio allocation when to use when the client has holdings that should be managed separately from existing goals, such as a new savings objective or investment strategy keep in total portfolio excludes the position from rebalancing but includes it in the total portfolio view for reporting purposes when to use when you want visibility of the holding in the overall portfolio but don't want to change it (e g , employer stock, restricted holdings, or investments the client wants to maintain as is) keep and hide excludes the position from both rebalancing and the total portfolio display when to use when holdings should not be part of the advisory scope at all (e g , accounts managed by another advisor, legacy positions being wound down, or holdings outside your management) customize allows you to split an account or position across multiple goals or partially include it in rebalancing when to use when you need flexibility, such as distributing a large position across multiple goals only rebalancing a portion of an account while keeping the rest stable managing complex account structures with different objectives how to create a placeholder account 🎥 watch creating accounts ( 1 min ) step 1 navigate to the advisory page and locate the account section step 2 click button for account creation step 3 fill inn the fields in the modal step 4 create the account by clicking "create" how to add a withdrawal 🎥 watch adding withdrawals model portfolio ( 1 min ) 🎥 watch adding withdrawals custom portfolio ( 1 min ) model portfolio step 1 navigate to the transactions tab step 2 click + add withdrawal step 3 fill in information custom portfolio step 1 locate the withdrawals and internal transactions section step 2 click + add withdrawal step 3 fill information working with model portfolios vs custom portfolios 🎥 watch model portfolio workflow (5 min) 🎥 watch custom portfolio workflow (5 min) model portfolio mode model portfolio mode simplifies the rebalancing process and is generally easier to work with than custom portfolios key features automatic account assignment positions are automatically assigned to the preferred account type goal level deposits and withdrawals set deposits or withdrawals at the goal level and the system calculates all transactions automatically streamlined workflow less manual decision making required when to use for straightforward rebalancing scenarios where the client's account structure aligns with standard practices and the portfolio is following your model portfolios custom portfolio mode custom portfolio mode gives you more control but requires additional input from advisors what you'll need to specify position level decisions for each position assigned through account to goal mapping, decide whether to decrease, increase, or maintain the position value account assignment for all newly assigned positions, select which account they should be invested in manual inputs the aggregated deposit, withdrawal, and new account value are based on the inputs you provide in the custom portfolio interface when to use for complex scenarios requiring specific position level control, such as tax loss harvesting strategies gradual position liquidation client specific holding preferences non standard account structures tips and best practices simplify account structures a simpler account structure makes the advisory flow easier for advisors work at account level working on the account level rather than individual positions is more efficient and provides better oversight start with model portfolios model portfolio mode is simpler than custom portfolio mode remember the target the new goal portfolio defines the target allocation for rebalancing handle out of scope assets carefully if you're syncing accounts or positions outside the advisor's universe, ensure these have account types not part of "preferred accounts" to prevent advisory errors common questions q what's the difference between a placeholder account and a real account? a placeholder accounts created in the platform are for workflow purposes only they help structure the advisory process and can trigger actual account creation in your firm's account management system, but they are not real accounts themselves we only receive the real accounts through integration q can i rebalance holdings that aren't assigned to a goal? a no only holdings assigned to a goal will be included in rebalancing calculations holdings marked as "keep in total portfolio" or "keep and hide" won't be rebalanced q what happens if i try to withdraw more than the account balance? a the system will prevent this and show an error withdrawals are only allowed up to the available funds in the assigned account video tutorials where to find the functionality explanation of the different actions creating an account adding a withdrawal in model portfolio in custom portfolio custom portfolio with portfolio actions model portfolio with portfolio actions